This meeting was held at the Delahaye Room, Kingston Frontenac Public Library, Johnson Street, Kingston, with the commodore, Margaret Wild in the chair. The meeting began after the required quorum of 59 members (including those represented by proxy) were in attendence.
The meeting was called to order at 7:13 p.m.
“That the agenda as published be approved.”
Proposed by Ed Jezak. Seconded by Don Harris. CARRIED
“That the minutes of the Annual General meeting held October 15 2001, as published and read, be approved.”
Proposed by Alan Nicholls. Seconded by Barry Irish. CARRIED
The following officers and chairpersons of subcommittees presented brief reports:
Treasurer - Ed Jezak
Courses and clinics - Barry Irish
Recreational tripping - Dukke van der Werf
Advertising - Peter Kopp
Whitewater - Ed Jezak and Dugald Carmichael
Boathouse manager - Margaret Wild for Bob Tolley
The Treasurer, Ed Jezak, presented his written financial report to the meeting and explained the various items. He also read the report from Jeannette Woodman, a club member and a former Treasurer of the club had agreed to review the club accounts as required by our by-laws. She had examined the financial records of the club for the period April 1 2001 to March 31 2002 and find everything to be in order.
In her report as Commodore, Margaret Wild gave an overview of the club's activities for the year. Although it seemed probable that when the flatwater racing group formed the Sydenham Lake Canoe Club we would suffer a drop in membership and resources. In fact, no such drop occurred. During the two years our membership increased by 22%. The Kingston Rowing Club has approached us about a joint proposal to build a club house for both clubs on top of the existing boathouse
Alan Nicholls spoke to introduce and support the motion for which notice had been sent to the membership more than two weeks before the meeting. The motion to change some parts of the club's constitution had been reviewed with board members over the previous months before presentation to the membership.
“That the proposed amendments to the club by-law as circulated to the membership in September 2002 be approved.”
Proposed by Alan Nicholls. Seconded by Don Harris.
During the discussion the following amendment to the motion was proposed.
“That the quorum for both Annual General and Special General meetings be set at ten percent of the membership eligable to vote.”
Proposed by Barry Irish. Seconded by Don Harris.CARRIED
As there were no further amendments proposed, the original motion, as amended, was put to the vote and PASSED with over two thirds of the votes cast. [NOTE: To read the new version of the by-law, please click here ].
“Moved that the membership ratifies all the acts and decisions made by the board of directors of the Cataraqui Canoe Club of Kingston on behalf of the club during their term of office which expires October 7 2002.”
Proposed by Alan Nicholls. Seconded by Ed Jezak. CARRIED
A slate of officers and other board members was proposed in the report of the Nominating Committee presented by Barry Irish. As there were no further nominations, either before the meeting or from the floor, those nominated in the report were declared appointed by acclamation.
The following were declared to be members of the board for the coming year:
Commodore - Margaret Wild
Vice Commodore - Dukke van der Werf
Secretary - Wendy Lloyd
Treasurer - Ed Jezak
Past Commodore (non-elective position) - Barry Irish
Other Board Members - Dugald Carmichael, David Ferguson, Charles Hannan, Mark Hughes and Peter Kopps.
The members of the board would take up their duties immediately.
The meeting adjourned at 8:07 p.m.