The meeting was held in the Delahaye Room, Kingston Frontenac Public Library, Johnson Street, Kingston, with Commodore Dukke van der Werf in the chair. She called the meeting to order at 7:15 p.m. with 33 members in attendance, and a further six by proxy, for a total of 39.
“That the agenda, as presented, be approved”
Moved by Debbie Twiddy. Seconded by Don Harris. CARRIED.
“That the minutes of the Annual General Meeting held on October 7, 2003, be approved as published and as read”
Moved by Sharon Ferguson. Seconded by Ed Jezak.
Sharon enquired whether the Safety Guidelines are available on request. Dukke responded that they are contained in the Trip Leaders' Guide which is handed out to trip leaders. Margaret Wild further explained that the Camping Ethics Guide is included in the Members Information Package that is mailed with the membership.
There being no further discussion, the motion was put to the vote. CARRIED
The following officers presented brief reports, as summarized below:
Treasurer — Ed Jezak
Courses and Clinics — Barry Irish
Recreational Tripping — Dugald Carmichael
Whitewater Program — Dugald Carmichael
Publicity — Margaret Wild
Volunteers — Beth Orr
Membership — Barry Irish
The Treasurer, Ed Jezak, presented his written financial report, and distributed copies to the meeting. He stated that Jeanette Woodman, as she has done in past years, agreed to review the Club's financial records for the period April 1, 2003 to March 31, 2004, and found all to be in order.
Ed moved acceptance of his report. Seconded by Harry Burgstaller.
For the current fiscal year to date (April 1, 2004 to October 6, 2004) revenues exceed expenditure by $6,310.09.The club's assets now total $25,103.57.
Ed moved acceptance of the second part of his report. Seconded by Harry Burgstaller.
Barry Irish stated that although all courses and clinics were filled to capacity, all aspiring registrants were accommodated. He gave special thanks to volunteers for their efforts.
Dugald Carmichael expressed satisfaction that there is a good variety in scheduled events. Although whitewater paddling is not as active as formerly, mainly due to risk considerations, the trips that did take place on the Napanee, Salmon, Petawawa and Dumoine rivers were well attended and much enjoyed.
Margaret Wild reported that $500.00 to $600.00 has been spent on advertising this year. However, Open House is the most effective means of recruiting new members, though the website and the Hot Line are also important.
Beth Orr pointed out that the Club would be nowhere without the active participation of volunteers , not only for Club events, but also for community outreach programs such as The Boys and Girls Club, and the K-Town Tri.
Barry Irish informed the meeting that there are, at this date, 225 memberships and 345 individual members in the Club, the highest numbers ever.
Dukke van der Werf enlarged on earlier remarks about the role of volunteers in making the Club a success. Trip leaders are especially valued, and their importance cannot be overstated.
Secondly, the Club made a significant connection with the Canadian Canoe Museum in Peterborough during the past year, including the purchase of a corporate membership at $250.00, plus a one-time donation of $500.00. A guided tour and round table exchange of views between our club and museum personnel, and which took place recently, was well attended.
Third, Dukke publicly thanked Kimberly Barker for the oil painting, by her own hand, which she donated to the Club recently. It is on display at the front of the room, and will be displayed on all suitable occasions. It remains in the Commodore's keeping.
“Moved that the membership ratifies all the acts and decisions made by the Board of Directors of the Cataraqui Canoe Club of Kingston on behalf of the Club during their term of office which expires on October 6, 2004 ”
Moved by Gary Birrell. Seconded by Margaret Wild. CARRIED.
Dukke announced that Dave Ferguson has retired from the Board and thanked him for his work over the past two years. A new slate of officers and other board members was proposed in the report of the Nominating Committee. There were no further nominations. either before the meeting or from the floor.
“Moved that the nominees be declared appointed by acclamation ”
Moved by Eleanor Beach. Seconded by Debbie Twiddy. CARRIED
Accordingly, the following are declared to be the members of the Board of Directors for the coming year:
Commodore — Dukke van der Werf
Vice Commodore — Barry Irish
Secretary — Charles Hannan
Treasurer — Ed Jezak
Past Commodore (non-elective position) — Margaret Wild
Other Board Members — Carolyn Bonta, Dugald Carmichael, Jane Knibbs, Beth Orr, Deryck Perault
The members of the Board will take up their duties immediately.
On a motion by Gary Birrell, the meeting adjourned at 8:10 p.m.- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
At the close of the meeting, Larry Showler of Frontenac Outfitters, assisted by his wife Chrissie, presented an illustrated account of their recent travels to Australia and New Zealand, and some of their kayak adventures in the latter country.