The meeting was held in the Auditorium, Ongwanada Resource Centre, 191 Portsmouth Avenue, Kingston. Commodore Carolyn Bonta called the meeting to order, with 42 members in attendance and 5 members represented by proxy. Two non-members were also present.
Ralph Parliament requested that "comments from the floor" be added after every committee report.
MOTION: "That the agenda, as amended, be approved."
Proposed by Sharon Ferguson, seconded by Jennifer Spencer. CARRIED
Rick Zamora presented the minutes of the last AGM in a slide presentation with a verbal summary. The text of the slides was copied verbatim from the minutes of the last AGM.
MOTION: "That the minutes of the meeting held on September 24 2007 be approved as presented to the assembly."
Proposed by Rick Zamor, seconded by Peter Hodgson. CARRIED
a. Treasurer (John Telgmann): For the year ended 31 March 2008, revenues have dropped to $10,366.46 due to a decrease in memberships. Total expenses were $9,833.37, leading to a surplus of $532.69. Expenses were consistent with those of the prior year with the exception of boathouse roof repairs. The Club held $18,343.78 in its bank account and $17,552.96 in term deposits. New equipment is now being capitalized. $20,000 of the Club equity was internally restricted for roof repairs and $8,000 was internally restricted for new equipment.
For the first six months of this fiscal year, membership revenues increased to $12,000 and operating expenses decreased. The membership was informally notified that a proposal might be brought forward prior to the next AGM to change the Club financial year-end.
Questions from the floor were brought forward regarding government grants to help with expenses but these are only available to charitable organizations. The Club is a not-for-profit organization not a charitable organization. This does not preclude members from bequeathing money or other items to the Club but this would not result in issuance of a receipt for charitable donation. Previous Boards had considered applying for a government grant but, at that time, this was felt to be difficult to justify given the large Club equity.
Peter Hodgson carried out a review of the Club financial statements for the year ended 31 March 2008 and found the records to be complete and accurate.MOTION: "To accept financial statements as presented."
Proposed by Maureen Beamish, seconded by Phil Jacobi. CARRIED
b. Membership (Jennifer Spencer): We now have 198 memberships (59 family and 139 single) for a total of 292 members. Updates to the online membership renewal form (a section regarding interest in participating as a Club volunteer and an option for members to receive electronic copies of the Club Newsletter) were highlighted. Carolyn Bonta added that a bulletin board has also been added to the "buy and sell" section of the Club website for individuals looking for companions for non-club sponsored events.
c. Volunteers (Debbie Radloff-Gabriel): Debbie thanked Ed Jezak for his assistance with this portfolio. 275 paddlers participated in the evening and weekend paddling from the boathouse program.
A draw was held in recognition of the Club volunteers: David Ferguson won a free Club membership Judy Skeggs won a $50 Trailhead gift certificate Carolyn Bonta won a pair of trekking poles donated by Peak Experience Sharon Ferguson won various items from A-1 Clothing.
d. Publicity (Margaret Wild): Margaret highlighted publicity initiatives including visibility with the Kingston City Leisure Magazine, City Community Directory, Kingston Whig Spring Activity Guide, Spring Leisure Showcase, Kingston This Week, Profile Kingston, new Club brochure and posters, and most importantly word of mouth from our members.
e. Recreational Schedule (Dugald Carmichael): No report.
f. Instruction (Peter Hodgson): Peter thanked instructors Barry Irish and Gail Pringle. Enough interest in our instructional program has been shown to consider running a late summer canoe and/or kayak instructional program in addition to the ones currently held in early summer.
g. Special Events (Maureen Beamish): Maureen thanked all those who participated in this year's Open House./p> ,p>Comments from the floor: David Ferguson noted that the lease agreement between the Club and the City has expired.
It has been a busy year. Repairs to the boathouse roof are now complete and they appear to be effective. A new sea kayak and new tandem white water canoe were purchased. The brochures were updated and a new Club advertising poster and banner were produced. Carolyn thanked all volunteers and the retiring and returning members of the Board of Directors.
MOTION: "That the membership ratifies all the acts and decisions made by the Board of Directors of the Cataraqui Canoe Club of Kingston on behalf of the Club during their term of office which expires on October 2, 2008."
Proposed by Carolyn Bonta, seconded by Dennis Burr. CARRIED
Rick Zamora, Dugald Carmichael, and Debbie Radloff-Gabriel will be retiring from the Board.
Debbie Radloff-Gabriel presented nominees for Commodore, Treasurer, and Secretary individually and for the remaining positions on the Board inviting other nominations from the floor. No nominations were received for Vice-Commodore.
The members of the Board of Directors for the year 2008-2009 as chosen by election are as follows:
Commodore - Carolyn Bonta
Vice-Commodore - (vacant)
Secretary - Heather McGaw
Treasurer - John Telgmann
Past-Commodore (non-elected position) - Ed Jezak
The new Board of Directors takes office immediately.
Guy Oram won a canoe paddle donated by Frontenac Outfitters.
Carolyn Bonta moved adjournment of the AGM, seconded by Rick Zamora. CARRIED.- - - - - - - - - - - - - - - - - - -
Club member Linda Whitfield presented an illustrated talk: "Retrospect on Physical Activity by a Silver Medal Mom".