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Cataraqui Canoe Club of Kingston
Report of Annual General Meeting
Tuesday, October 27, 2009

The meeting was held in the Auditorium, Ongwanada Resource Centre, 191 Portsmouth Avenue, Kingston. Commodore Carolyn Bonta called the meeting to order, with 32 members in attendance and 1 proxy. One non-member was also present.

1. Review and approval of agenda

Meeting agenda presented and copies distributed for review. Carolyn Bonta requested members to review agenda as presented.

Motion: "That meeting agenda be approved as presented."
Moved : Phil Jacobi, Seconded: Debbie Twiddy. CARRIED.

2. Approval of the Minutes of the last General Meeting, 2 October 2008

Sue Lynch read the minutes from the last AGM.

Motion: "That the minutes of the last General meeting be approved as presented."
Moved : Debbie Twiddy, Seconded John Telgmann. CARRIED.

3. Committee Reports

a. Treasurer and Financial Review (John Telgmann):
Three Financial statements were presented. (Copies were distributed to members.)

Reviewer Comments - review undertaken by Harry Burgstaller was attached to the statements and members were referred to it by John. No issues were raised.

Statement of Operations Operations for the year ended March 31, 2009 (with comparative figures for the year ended March 31, 2008); main notes,

Membership revenue increased over the prior year
Boathouse storage fees were comparable with prior years
Course teaching fees decreased, less participation
Club expenses increased - boathouse roof repair and advertising costs.
John noted that the current club surplus funds are not enough for future major repairs and that the club should take action to increase income, noting that increasing membership fees may be an option to consider.

Statement of Financial Position Balance Sheet as of March 31, 2009 (with comparative figures as of March 31, 2008) Main note was that chequing account balance decreased due to roof repair costs; roughly $8000.00 in unrestricted equity.

John asked if there were any questions regarding the statements and financial review presented. None received.

Motion: "To approve financial statements as presented."
Moved : Dennis Burr, Seconded Peter Hodgson. CARRIED.

John Telgmann also made a recommendation that the membership consider moving future AGM's to April/May so that a budget can be made and presented for the upcoming year. John indicated that by preparing a budget, the club would be pro-active in building a financial plan for future emergency funds.
Following the financial review a discussion from the floor ensued. Comments were made regarding membership increase and regarding current boathouse ownership and lease agreements.
Due to the interest of time, Carolyn Bonta requested a stay to the discussions indicating that she would add issue to Board Meeting agenda. Carolyn indicated that if any members had additional comments concerning the issue , they could forward them by email.

b. Membership (Debbie Twiddy): Current Membership is 186 memberships, (55 family, 131 single). In the past year new membership database was designed and newsletter emailing was initiated.

c. Volunteers (Sue Lynch): Thanked all volunteers for their participation throughout the year. Volunteers are a valuable asset to the club, and she expressed the hope that all club members will consider stepping forward to share the tasks.

d. Publicity and Special Events (Maureen Beamish): Thanked all members and volunteers for their help and assistance throughout the year.

e. Recreational Schedule (Jennifer Spencer): Past year activities included:

Trips have been well received and scheduled every weekend
Good variety of trip events, including canoe museum
Has incorporated trip co-leader training and hopes that this will continue to help increase the trip leader pool.

f. Instruction (Peter Hodgson) Past year activities included:

4 canoe/kayak skills clinics
25 people participated in clinics, with lots of positive feedback.
Special thanks to Barry Irish, Gayle Pringle and Dennis Burr.

4. Commodore's Report

Board Focus/Highlights include:

2nd year the board has been short members, no Vice Commodore
Trip Leader's Resource Booklet being updated
Boathouse locks changed to include keypad entry
Allan Nichols has stepped down as Web-master, Ed Jezak has taken on task
Several board members retiring including, John Telgmann, Peter Hodgson, Maureen Beamish, Jennifer Spencer.
Special thanks to all volunteers and to all board members.

5. Ratification Motion

Motion: "That the membership ratifies all the acts and decisions made by the Board of Directors of the Cataraqui Canoe Club of Kingston on behalf of the Club during their term of office which expires on October 27, 2009."
Moved: Carolyn Bonta, Seconded Steve Manders . CARRIED.

6. Election of Board of Directors (Maureen Beamish)

Maureen presented nominees for Vice Commodore, Treasurer, and Secretary individually; two current members were standing for reelection, and she had three new candidates for members at large. She invited nominations from the floor.

Mike Fisher nominated Ed Jezak for Commodore
Steve Manders expressed interest in board membership, but since enough nominees, declined at this time, and stated that he would be available to board if additional help needed.

The members of the Board of Directors for the year 2009-2010 as chosen by acclamation are as follows:

Executive:

Commodore - Ed Jezak
Vice Commodore - Mike Fisher
Secretary - Sue Lynch
Treasurer - Harry Burgstaller
Past Commodore (non elected position) - Carolyn Bonta
Other Board Members:
Phil Jacobi
Debbie Twiddy
Burr Burr
Jim Lorimer
Linda Whitfield

The new Board of Directors takes office immediately.

7. Door Prizes (Sue Lynch)

Sue Lynch asked all members present, if any objected to elimination of general door prizes and instead doing volunteer draw, to show appreciation to CCC volunteers. No objections received from floor. All volunteer names included in draw. Names drawn for Prizes:

Free 2009-2010 CCC Membership - Dukke Van der Werf
Eric Usherwood
Dugald Carmichael
Margaret Wild
Don Kells

8. Adjournment of Business Meeting

Sue Lynch moved to adjourn. Seconded John Telgmann. CARRIED.

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9. Postlude

Presentation by Terry Sprague: "Thoughts from the Pied Piper of Nature".


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