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Cataraqui Canoe Club of Kingston
Report of Annual General Meeting
Tuesday, October 12, 2010

The meeting was held in the Auditorium, Ongwanada Resource Centre, 191 Portsmouth Avenue, Kingston. Commodore Ed Jezak called the meeting to order, with 42 members in attendance.

1. Review and approval of agenda

Meeting agenda presented and copies distributed for review. Ed Jezak requested members to review the agenda as presented.

Motion: "That meeting agenda be approved as presented."
Moved : Carolyn Bonta, Seconded: Barry Irish. CARRIED.

2. Approval of the Minutes of the last General Meeting, 27 October 2009

Sue Lynch read the minutes from the last AGM.

Motion: "That the minutes of the last General meeting be approved as presented."
Moved : Barry Irish, Seconded: Harry Burgstaller. CARRIED.

3. Committee Reports

a) Treasurer and Financial Review (Harry Burgstaller)
Three Financial statements were presented. (Copies were distributed to members.) Harry walked members through the highlights of the reports.

Statement of Financial Position (Balance Sheet as of March 31, 2010 (with comparative figures as of March 31, 2008, 2009)
Harry extended a thank you to Phil Jacobi for helping to maximize boat storage rental revenue by providing increased boat storage slots and equipment lockers. This initiative has helped to prevent increases in membership fees.

Comparative Statement of Revenue and Expenses for years ended March 31,2010, 2009, 2008.
Main notes; 90% of expenses due to:

Program Expenses - highest items include advertising, publicity.
Administration Expenses - newsletter costs decreased due to introduction of emailed newsletters.
Maintenance + Repairs - increase due to sewer backup and future tile replacement.

Budget Report
Harry informed members that there are some existing Term Deposits that will mature next year and that the Board has already approved that these be rolled over.

Reviewer Report - review undertaken by Janice Ley. No issues noted.
Copy of Review distributed with Financial reports for member review.
Harry thanked Janice for taking up the challenge.

Harry opened up floor for questions. None received.
Harry noted that Board has already approved the financial statements.
No further motion required.

b) Recreational Schedule (Mike Fisher)
Schedule has been filled with a broad mix of activities.
Trips have been well received and attended.
Thanks extended to all the trip volunteers.

c) Membership (Debbie Twiddy)
Current Membership update.

Approximately the same total number as last year :186 members (44 families, 142 single). 76 are new members to the club.
Members reminded that if there are any issues with receiving the Newsletter, to forward email to the club email box.

d) Publicity(Linda Whitfield)
Current avenues of publicity include:

Kingston this Week - gone well.
Whig Standard - ok.
   Have had to shorten trip descriptions for the newspaper ads but have included website address for people to get more information.
Fall Leisure Guide.
Attended Spring Leisure show but not the Fall show.
Note: EMC Newspaper not yet used , will consider for future.
Linda stated that she welcomes any publicity ideas that members may have.

e) Volunteers (Jim Lorimer)
Jim thanked all volunteers for their continued support and assistance with trip leading, boathouse duty, behind the scenes activities and Board work. Jim also extended a thank you to Joanne and Cam for their help with the evenings treats.

f) Commodore
Ed thanked all volunteers for their continued support throughout the year.
A thank you was also extended to Stephanie, who assisted with the CCC website support.
Ed noted that 3 Board members retiring this year: Phil Jacobi, Dennis Burr and Sue Lynch.
Email was received from an individual willing to provide a Wilderness First Aid Course to club members if interested.
Approximately 5-6 emails had been received inquiring about Rideau Canal trips, Ed directed the inquiries to Charles Hannah. Charles provided assistance to the group and they sent an email stating their appreciation and thank you for all the help provided.
Ed passed on a suggestion that he was given re: organizing a non-motorized Poker Run boat event. Ed stated that if any member was interested in organizing such an event to let the Board know.
Members were informed that a book by Albert Argenent was available for purchase from the club (print or CD version) at a cost of $25.00.

5. Ratification Motion

Motion: "That the membership ratifies all the acts and decisions made by the Board of Directors of the Cataraqui Canoe Club of Kingston on behalf of the Club during their term of office which expires on October 12, 2010."
Moved: Janice Ley, Seconded: Maureen Beamish. CARRIED.

5. Election of Board of Directors

Ed Jezak stated that 2 member's names had been put forward for board nominations, Steve Manders and Mary Buchanan. Additional nominations were invited from the floor - no further names put forward leaving one Board position vacant. No election process required.

The acclaimed members of the Board of Directors for the year 2010-2011 are as follows:


Commodore - Ed Jezak
Vice Commodore - Mike Fisher
Secretary - vacant
Treasurer - Harry Burgstaller
Past Commodore (non elected position) - Carolyn Bonta
Other Board Members:
Debbie Twiddy
Linda Whitfield
Jim Lorimer
Steve Manders
Mary Buchanan

The new Board of Directors takes office immediately.

6. Adjournment of Business Meeting

Jim Lorimer moved to adjourn. Seconded Sue Lynch. CARRIED.

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Presentation by Dugald Carmichael: "Geological Snorkeling in Iceland and Paddling in new Zealand".

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